Attorney Recruiting / Attorney Development Assistant

Website Skadden, Arps, Slate, Meagher & Flom LLP

JOB SUMMARY

The Attorney Recruiting/Attorney Development Assistant provides administrative support to the Attorney Recruiting, Attorney Development and Diversity, Equity & Inclusion functions of the Palo Alto Office.  This role reports to the Attorney Recruiting Manager and the Attorney Development/Diversity, Equity & Inclusion Managers.

 

ESSENTIAL FUNCTIONS

  • Handles applicant data entry, candidate and departmental correspondence and expense tracking. Prepares statistical information for internal and external use as needed.
  • Assists department manager and coordinator with campus and in-office interview programs, which includes support for event planning, preparation of materials, interview scheduling, interview evaluation tracking and candidate expense reimbursements.
  • Assists department manager and coordinator with the planning and implementation of the summer associate program.
  • Assists with pre-hire due diligence, new hire on-boarding and orientation.
  • Provides support with CLE administration, including monitoring attorney bar admissions, and continuing legal education compliance.
  • Assists with attorney training and professional development programs, including coordination  with presenters for  materials, secures conference rooms, A/V equipment, catering, events, etc.
  • Assists with diversity, equity and inclusion initiatives, including those that support diversity efforts on-campus.
  • Assists with efforts to promote attorney engagement, including the mentor program.
  • Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
  • Manages Firm resources responsibly.
  • Complies with and understands Firm operation, policies and procedures.
  • Provides assistance with department overflow and coverage.
  • Performs other related duties as assigned.

ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES AND OTHER JOB-RELATED COMPETENCIES

Knowledge of Firm computer software programs (e.g., word processing, spreadsheet, and presentation) with the ability to learn new software (WorkDay, LawCruit, and internet and intranet applications including RecruitConnect and Skadline) document management programs, and related systems
Demonstrates effective interpersonal and communication skills, both verbally and in writing
Demonstrates close attention to detail
Ability to handle multiple projects and shifting priorities
Ability to handle sensitive matters and maintain confidentiality
Ability to organize and prioritize work
Ability to work well in a demanding and fast-paced environment
Ability to work well independently as well as effectively within a team
Flexibility to adjust hours and work the hours necessary to meet operating and business needs
EDUCATION & EXPERIENCE

Bachelor’s degree
Minimum of one year of progressively responsible administrative experience in a law firm or similar setting required or equivalent combination of education and experience