Legal Talent Assistant (Palo Alto)

Website Cooley

Cooley LLP is seeking a Legal Talent Assistant to join its Legal Talent Team in Palo Alto.

Position summary:  The primary responsibility of this role is to provide administrative support to the Palo Alto Legal Talent team. Specific duties include, but are not limited to:

Position responsibilities:

Recruiting

  • Data entry of all search firm, write-in and on-campus applicants into the LawCruit database
  • Prepare and send response letters to all search firm, write-in and on-campus applicants using the LawCruit database
  • Prepare daily status reports on applicant activity from the LawCruit database
  • Conduct research on the recruiting industry as requested
  • Assist in the scheduling and preparation of materials for firmwide committee meetings, including Hiring and Summer Associate Committees
  • Assist in organizing and preparing law student and lateral candidate packets for interviewers, coordinating candidate travel, and maintaining all candidate files in Worksite.  Assist with split billing invoice requests for OCI candidate travel
  • Assist in the preparation of mass mailings of gifts and informational materials to candidates, incoming summer associates and incoming fall associates
  • All other duties as assigned

Administrative

  • Provide administrative support to the team, including, but not limited to:  travel coordination, expense report preparation, coding, reconciliation and drafting and processing correspondence such as candidate offer letters and summer and fall informational letters
  • Update LawCruit interviewer profiles with data from change forms, to include adding new hires and updating office locations and support assignments
  • Assist in the preparation of Summer Associate and First Year Associate orientation templates and materials
  • Reserve conference rooms and coordinate catering as needed
  • Print and organize monthly budget reports
  • Assist in the preparation of check requests and invoice processing
  • Develop and/or update various administrative forms and create and maintain files
  • Exercise care in the course of work to prevent injuries to oneself and co-workers
  • Assist broader legal talent team with department projects and/or administrative duties as needed
  • All other duties as assigned

Skills and experience:

Required:

  • Available to work overtime, as required
  • After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications

Preferred:

  • Bachelor’s Degree
  • Prior administrative experience in a professional work environment

Competencies:

  • Strong administrative skills and exceptional attention to detail in all areas
  • Excellent organizational skills; ability to manage multiple requests and assess priorities
  • Ability to maintain confidentiality of all records, files, documents and department information
  • Possess strong time management skills and the ability to prioritize and handle multiple tasks quickly and efficiently
  • Excellent verbal (both listening and talking) and written communication skills
  • Professional demeanor and the ability to use initiative, diplomacy and tact
  • Good-natured, pleasant to work with and the ability to function as a team member

Cooley offers a competitive compensation and excellent benefits package. EOE.